Assistant Office Manager will work closely with the office to help oversee and manage the administrative and operational functions of a 25 person office. The role is crucial to ensuring the efficient and smooth day-to-day operation of the office.
Responsibilities:
- Administrative Support: Assist in providing administrative support to the office and staff, which may include managing conference room schedules, handling correspondence, taking meeting minutes, and onboarding new employees.
- Office Organization: Assisting with the organization and maintenance of the office space, including managing supplies and equipment.
- Staff Supervision: Collaborating with the office in overseeing and providing guidance to office staff.
- Communication: Assisting in facilitating effective communication within the office and acting as a point of contact between employees and managers, taking phone messages when needed. Must feel conmfortable conversing over the phone with tenants, vendors and employees.
- Facility Maintenance: Helping with the coordination of office maintenance and liaising with building maintenance for repairs and upkeep.
- Procurement: Assisting with the procurement of supplies, equipment, and services, including vendor negotiations.
- Technology Management: Assisting with the management of office technology third party vendors such as computers, software, and third party software.
- HR Support: Assisting in the recruitment process by posting job listings, coordinating interviews, and managing applicant records.
Qualifications:
- Must have strong organizational, communication, and teamwork skills
- Associates Degree or Higher and knowlegdeable with Office 365
- Excellent Note-Taking Skills: The ability to take clear and concise notes is crucial. This includes writing legibly, using shorthand if necessary, and organizing information logically.
- Discretion and Professionalism: Office inormation contains sensitive or confidential information, so the candidate should be discreet and professional in handling information.
- Must enjoy working in an office environment , no remote work . Office Hours 8-430 PT or FT available
Actual pay varies based upon, but not limited to, relevant experience, time in role, base salary of internal peers, and prior performance.
The Company also offers competitive benefits for full time employees including paid time off after 1 year , 401(k) contribution, and health benefits.
John Flatley Company is a develepoer and manager of commercial real estate in New England established in 1957 by The Flatley Company.